CHEATHAM COUNTY BEEKEEPERS ASSOCIATION MINUTES
JANUARY 10, 2015
ASHLAND CITY PUBLIC LIBRARY
16 adults and 1 child attended this meeting. 14 adults were members, 2 others were beekeepers from a neighboring county who expressed interest in joining our association.
Chris Robbins called the meeting to order and handed out the January Meeting Agenda.
The categories on the agenda were:
NEW OFFICER DUTIES
TBA COMMUNICATION UPDATE
PACKAGE BEES AND NUC ORDERS FOR 2015
CCBA BEGINNING BEEKEEPING WORKSHOP PLANNING AND UPDATE
New Officer Duties: Margaret Beaver, the new secretary, read into the minutes the duties as previously recorded in the November 9, 2013 minutes.
Duties of the president:
1) Sets agenda for each meeting, which he then sends to both the secretary and the VP. The VP will send the members an e-mail reminding them of the upcoming meeting, including the main topics on the agenda.
2) Guides meeting discussions, solicits thoughts/opinions of the members
3) Keeps tabs on membership list/dues payment status.
4) Coordinates presentations for meetings, transfers all written presentation materials to web site (as available).
5) Establishes a committee to coordinate the Cheatham county Fair booth – serves as primary contact with fair staff, arranges volunteers for set-up, take-down, accepting entries, works booth during fair, arranges for judges, arranges for volunteer passes.
6) Arranges for meeting location for December (luncheon).
7) Answers questions, is our official contact person with the public and with other beekeeping groups.
8) Is, along with the Treasurer, a signer of checks and also receives from the Treasurer a monthly bank statement.
9) Initiate and coordinates special projects.
10) Develop a plan of activity & presentations for the club for a year in advance – creates a road map for the group for the coming year.
Duties of the Vice President:
1) Works with the Treasurer to keep the membership list updated.
2) Sends out meeting reminders a week before the meeting.
3) Coordinates meeting snacks.
4) Takes care of name tags.
5) Serves as President’s assistant and may serve as Understudy to President.
6) Serves as Chair or recruits somebody to serve as Chair of the Cheatham County Fair Bee Booth.
Duties of Secretary
1) Reserves meeting room at the library.
2) Takes notes at meeting (facilitated by the President’s agenda/outline of topics)
3) Types minutes of meeting.
4) Posts minutes on our web site.
5) When urgent notices are e-mailed (such as change of meeting location, or a meeting cancellation) telephones those members who do not have e-mail.
Duties of Treasurer
1) Records income and payments
2) Balances checking account and forwards copy of monthly bank statement to President.
3) Reports income, disbursements, cash, and checking account balance at each meeting.
4) Deposits monies received.
5) Makes necessary purchases (such as beetle blasters for re-sale to club members).
As of this writing, Becky Harris, last year’s Treasurer, continues to fill the voluntary role of “Webmaster” for the club, posting the minutes the Secretary e-mails to her, as well as watching over and editing the site.
Following the reading of the duties Becky mentioned that previously the club had decided to do away with name tags, with each member being responsible for their own tag. From the nature of this discussion it seems these were re-usable tags, not simply write on sticker tags. Several club members spoke up saying they would find name tags very helpful as they attempt to get to know everyone, and we then did decide to continue using the write on tags.
Then Chris spoke about his recent communication with the TBA. The middle TN regional vice president, Mr. Cantrell from our middle TN region e-mailed Chris wanting to know if he had any information from local clubs, updates, questions, concerns, comments. Chris used this opportunity to begin discussion about the things the clubs have been unhappy about. The VP is new to the role, and told Chris he had heard similar things from other clubs, and that he would take our concerns back to the executive board of the TBA. Chris had 2 more correspondences with him subsequently, and feels he is a genuinely nice fellow. So the dialog has been started, the TBA knows we are not happy. Additionally, Chris gave the suggestion that representatives of the TBA could come to one of our meetings, and the suggestion/request that 6 weeks prior to the 2 main TBA State meetings the local associations could be provided with meeting agendas so that there is opportunity for the various clubs to discuss issues of interest and concern to them, which their chosen representative could then take back to the state meeting, thus creating a more authentic voice for the local associations.
Chris then mentioned that we have not had definitive communication from Jim Garrison about the hive grants this year, although he had let him know that we do want to participate.
Package Bees and Nucs: It is time to make your arrangements for getting your bees. Chris shared he has ordered some nucs from a man in Alabama. A man in Canada has developed some “Buckfast queens”. This line of genetics started out of Fergusen apiaries in Canada. His training was from a monk in England. A man imports some to Florida, and then raises nucs off those queens, and over winters them there. The Alabama man is the Florida man’s brother. The nucs will be ready in March. Chris and Johnny did the research: if they got the queens from Canada, they would have to come through customs, requiring letters from both a Canadian veterinarian and an American one. So in the end, getting the entire nuc was only $80.00 more than getting a queen so this is what they have chosen to do. Chris bought 3 @ $195.00 each. The man will give successive price breaks the more that are ordered – with 5 ordered it will go down to $190.00 each, 10 or more down to $185.00 each. As long as we buy at least 7 he will deliver them to Columbia TN. Chris continued to explain that they want to find survivor Queens and many people have sworn by these “Buckfast queens” from Canada. If these ones they are purchasing do well then the club could buy needed equipment to start raising our own queens, from this line.
Margaret mentioned she will be getting another package this year from Howard Kerr in Maryville with tentative pick up date 4/3/15 and asks that anyone who also wants a package from Howard let her know ASAP so she can pass the order along. To the best of her knowledge these bees are Italians. Chris also mentioned H&R out of Jessop Georgia as an additional source, as well as Kelleys out of KY. Ed Johnson out of Goodlettsville was another bee source mentioned. Again it was stressed that the time to order is NOW.
CCBA Beginning Beekeeping Workshop
Chris put adds in the South Cheatham Advocate and the Ashland City Times. In the first 4 days he has had 9 people call. There is no charge but intent is to know how many people will be coming, and to limit attendance to 40 newcomers. Program will run from 9 AM until 2 PM. Club members have chosen to bring light “finger food” snacks to share as we are not going to be serving lunch.
Discussion led to the following plan:
9:00 – 9:10 Welcome and Introduction of Speakers Margaret Beaver
9:15 – 10:15 Hive set up and placement video Johnie Bell
10:25 – 11:25 Do’s and Don’ts of Beekeeping Chris Robbins
11:25 - 12:25 Beekeeping equipment basics Junior Morrow
12:35 – 1:35 Swarms/Basic Hive Health Johnie Bell
1:35 – 2:00 Questions and answer panel James Hicks, Johnie Bell, Becky Harris, Margaret Beaver,
And possibly, additionally, 2 others, Paul Carter
During this final portion the membership program and hive “give-a-way” will be discussed as well.
Chris further suggested that the club purchase of few of the University of Tennessee extension booklets “Beekeeping in Tennessee” to have available. Although the same booklet can be downloaded, for free, the colorful picture and bound format are desirable and many newcomers might want to purchase one.
Members were encouraged to bring any things that had helped them, books and such, and Chris said he would mention the apiary registration process at some point, including having some forms printed out.
Chris intends to have a flyer available for the 2/20/15 presentation in Murfreesboro. He elaborated on his keen interest in going well beyond beekeeping basics into more advanced areas of bee management.
James Hicks then led the club then into a spontaneous discussion about the problems associated with not having enough bee friendly cover to support our bees. One thing mentioned was changes in land management where so many wild areas have been bush hogged and similar, destroying valuable sources of vegetation. He stated his intention to start planting lavender. Chris knew of a series of webinars dealing with attracting pollinators and said he would attempt to find a way to get these programs on a DVD to better share the material with the club.
Chris then suggested by virtue of his position at the University, he would be in a good position to write up a grant program, a collaboration between our club and the extension, where we could actually create a demonstration garden to introduce people to the best kinds of plants to have to support pollinators. Tentative size might be a quarter of an acre.
James hicks further suggested he might get the man from Bates nursery to come make a presentation to the club about beneficial plantings. Club members liked this idea very much.
We then discussed the upcoming schedule of educational topics we want to present at our meetings in 2015. We had set this up last year and have not yet completed the months we had previously outlined.
February: repairing and preparing equipment for spring.
March: Foundation selection and preparation. Review of hive set up as introduced the 31st.
April: Prepare for the honey flow.
May: beneficial bee crops, possibly to the farm.
Further topics for the rest of the year will be addressed in May .
Finally, Becky Harris made the generous and much appreciated donation of a voice activated digital tape recorder to the club for the secretaries use in keeping the club minutes!!!
Respectfully submitted, Margaret Beaver